Is Your Amount of Workflow Affecting Your Efficiency?

Is Your Amount of Workflow Affecting Your Efficiency?

Workflow is vital for all work, and it is of the upmost importance that it runs smoothly. Basically put, it is going through the motions until the work is finally complete. Simple things such as distractions in the office can have a detrimental impact on how your work flows.

The chances are, if you are given full creativity over a project, you will want to make the most of it and help reach the full potential. Not only would the benefits include having more downtime, but also you will see your stress levels massively decrease.

Are you not sure whether you are conducting the best possible workflow? Or, maybe you’re looking for tips on how to improve further, either way here are a few tips on how you could improve.

Breaks aren’t a bad idea

Everybody needs a break every now and again; you can’t expect to reach your full levels of productivity if you’re sitting at a desk all day. Take five, ten or fifteen minutes and have a walk around the house or around the block.

“Not only is this healthy and will keep you active if you do it on a daily basis but it will also give you time to recharge your batteries and help you focus once you get back in front the laptop. The biggest tip would be to take short frequent breaks, rather than taking one longer break in the middle of the day,” says Emma Huston, a productivity writer from Write My X. Studies have shown that breaks increase workflow; the ‘Pomodoro technique’ is evidence of this. It proves that 25 minutes of work, followed by a five minute break saw an increase in efficiency.

Don’t get distracted

Distractions are the ultimate downfall to a stifling workflow. You could be at the peak of your productivity and then your phone could go off, your friend continues to talk to you for an hour and then before you know it, your ideas have gone and the productivity has followed it.

It’s even harder to find that focus and drive in the first place, so it would be twice as hard to rediscover it once you have lost it. The three simple tips to avoid this happening would be:

  • Turn off the mobile. Why run the risk? At the very least keep it at a place further away from your working area. If you then decide to take a break in order to rediscover your thoughts, then by all means check your phone. Being on your phone every five minutes is a sure fire way to ensure that your client’s needs are not met.
  • Temporarily lock the websites that aren’t for work. The internet is both vital and a hindrance to work flow and it is very easy to get carried away with your curiosity. The best bet would be simpler just put a block on the websites that you know that you would be likely to check, such as any news outlets, sports websites and online shopping.
  • Hideaway from the world. Make the step and work out of sight with the doors locked. The biggest distractions would be other people talking to you while you’re trying to work. Locking the doors prevents wives, husbands, family members or pets ruining your workflow.

Keep the time handy

Time is never really on your side, there are only so many hours in the day, so you will need to use them wisely. Everybody always has a specific time when they feel most creative, whether it is morning or evening, but these would be the times when you would designate yourself the tasks that you feel will take the most amount of skill.

You should always be aware of the time and set yourself limits, while also taking into account the deadlines that you have.

Be tidy

The best offices are those that are tidy and organized. We all have important papers but they are hard to find if you have notepads, books and coffee cups scattered all over your desk.

Set up a filling system with all your clients, ensure that contracts, invoices and important tasks are all safely put in one place, for safe keeping and good accessibility in case you should need them again.

This will also help you to recognise which tasks are the most urgent and need to be done first, meaning that your workflow will proceed to its highest level.
We hope these tips will help you in the future and continue to increase your workflow and ensure your clients are happy.

About the author: Martha Jameson works as a content editor and proofreader. Before she found her calling as a writer with AcademicBrits, she was a Web designer and a manager. Martha is determined to share her experience and inspire people to pursue their dreams.

About Author

When friends of WPS Office add their voices to our blog, you can find their information at the bottom of the post they have written!