How to Create Eye-Catching Business Document Designs

How to Create Eye-Catching Business Document Designs

October 08, 2018

Do you use a lot of business documents for your job? Make them amazing with good document design tips. Here's your guide and some design tips.

Nothing can ruin someone's credibility like a poor document design. There may be times where someone created a document and couldn't figure out why it looked bad? This is okay, some people have great business sense, but not so much a design sense.

If help is needed in this area, here are a few steps to create an eye-catching business document.

1. Understand The Text Before It's Formatted

The question that needs to be asked here is what kind of tone needs to be set for the document?

For example, if the document is instructional it should have step by step instructions that are easy to process. When there is an understanding of the basic intention and tone of the text, it will make designing that much easier.

2. Don't Decorate It

Good design is all about making the document easy to read. It should visually guide the reader's attention to the most important information first.

Any unnecessary flourishes or fancy bullet points will distract the reader from the main message the document is trying to convey

3. Limit Fonts To Three

The most fonts that are needed in a single document is three. Two is an even better amount than three.

Use sans-serif fonts for headings and subheadings and use serif fonts for the body paragraphs. That sounds very specific but serif fonts make reading large chunks of text easier on the eyes than most other fonts.

4. Use A Simple Layout Grid

Nobody needs a complicated grid that uses hundreds of tiny squares when it's time to lay out the document.

Instead, divide the page into a 9-square grid and then follow the rule of thirds. This means to organize the document into thirds rather than halves and quarters. This will help to avoid symmetry.

A design the relies on symmetry is predictable and boring to the eye. Asymmetrical layouts based on the golden ratio has been the essential to good design for thousands of years now.

5. Use Color To Unify The Document

Be familiar with the basic principles of the color wheel. Choose simple blocks or sections where you can use complementary or harmonious colors. A little bit of color is fine, but it is important to use a little bit of white space or the viewer might be faced with too much visual stimulation.

To get a job, one has to make sure they have a killer portfolio design. These same principles will apply to that as well. These rules apply to all documents.

6. Create A Eye-Catching Business Document Design

Companies use a lot of business documents. It comes with the territory. These documents should be aesthetically pleasing or the designer's credibility could take a hit.

Another document that one should make sure is absolutely perfect is the resume. Follow these steps to make one that will impress even the pickest potential employer.

All of these document design tips can work with any official documents. Once someone is familiar with what to look for, they won't scratch their head wondering what is wrong with the document. They'll be able to see for themselves!

About Author

Marketing team in the WPS office located in Mountain View