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In the business world, communication is key. Whether you’re talking over the phone, over a video conferencing platform or through written text, making sure that your messages are accurate, readable and precise can benefit your business in so many ways. It can help everybody to stay on the same page, minimizing errors and helping everyone to stay productive.
So, how can you enhance these writing skills? Today, we’ll explore eight tips and tricks that you can start using straight today.
Avoid Using Emotions
Emotions may seem sweet and harmless, but when you’re writing for a business, this can look very unprofessional. Of course, there may be times when you’ll want to use them, such as marketing content to your customers if it suits your brand.
However, when you’re emailing your boss the weekly figures or asking another business for a quote, it’s best just to avoid them.
One Message, One Subject
Try to get into the habit of using one message per subject. For example, if you’re talking about a certain meeting or project, use one message to convey one point, especially in emails.
If you try to cram in as much information as you can, you’ll find that things get very confusing very quickly and there’s an increased risk of miscommunication.
Create a Writing Process
Opening your word processor and jumping straight in is just asking for mistakes to be made. Instead, creating a process and a routine with your writing so you know that all the aspects are covered, and nothing important is missed.
Roscoe Arnold, a business writing expert for Elite Assignment Help, continues;
“One of the best ways to perfect your writing is by creating a writing template to work from. You can create as many of these as you please but they work really well as a guideline for ensuring you’ve included everything that you want to include.”
Write for Your Reader
Whenever you set out to write a new piece of writing, always sit down and ensure that the first thing you do is remember who you’re writing for. Whether you’re writing to your boss, a colleague, a customer or another business, you’re going to use a different language, format and style. By defining who your reader is from the word go, you can make things a lot easier for yourself.
Use Online Tools
No matter what you’re writing about or whoever your recipient is, you can be sure that there’s a tool or app out there that can make it easy. Here are seven tools to get you started.
• Word Counter
A free online tool is useful for tracking and monitoring your word count while you’re writing.
• Write My Essay
A helpful online service for improving your knowledge of grammar.
• State of Writing
An online blog with a ton of information about everything to do with writing.
• Essay Help
An active writing community full of writing guides to improve every aspect of writing, as featured by the Huffington Post.
• Cite It In
A handy tool for adding quotes and citations to your written work in a professional format.
A professional service that can help proofread your written content while telling you how to improve.
• Via Writing
An online resource full of information on how to improve the basics of writing, such as grammar.
Keep Things Short & Sweet
Hand in hand with the consideration of keeping one message per subject, try to keep your written communications short and to the point. Fewer words, the better. This minimizes the risk of communication and ensures that your messages and content only contain the important information that needs to be said.
There’s no better way to improve your writing style than finding out exactly what’s wrong with it and then addressing the issue. Get your friends, colleagues, your boss or the guy on the other side of the room to read through your work so they can point out exactly what the issue is. Make sure it’s constructive!
Practice Makes Perfect
As with any skill in life, the best way to improve your writing skills is through practice. Whenever you’re at home or writing on behalf of your business, become aware that you’re writing and use the opportunity to better yourself.
When at home, remember that writing has therapeutic properties and is a great way to unwind. You can do this by keeping a diary or journal. Maybe try your hand at writing short stories or poems. Whatever suit you, any form of writing is a way of practicing your technique.
Guest blog by Mary Walton, an editor at Australian Dissertation Service.