September 03, 2020
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Of all the aspects of multifaceted organizations that exist in the world today, none of them come as close to being important towards the profitability of a company like productivity does.
Put simply, your business should be producing enough profitable output given the number of resources being used as input. When productivity is high, profitability is also high. It’s a simple measure of how performant a business is.
To improve productivity, one problem that often results is managers overlooking the benefits of cybersecurity for perceived gains in efficiency. Since ensuring proper security takes up a good chunk of resources, a lot of managers think of it as an obstacle to the success of a company.
A lot of managers seem to think increasing cybersecurity measures get in the way of people’s ability to get the job done, but that couldn’t be further from the truth.
Integrating better security measures is one of the best ways of improving the productivity of the employees and overall business. This works through various mechanisms, from estimating and eliminating waste to ensuring employees are safe.
1. Reducing the number of security breaches
The first and perhaps most obvious way of strengthening your security to improve productivity is to lessen the number of breaches your business faces.
Implementing such a security measure may take a considerable amount of time, depending on the features that need to be implemented. However, they end up saving time in the long run because rather than spending that time fixing an issue, you have actively prevented it.
In cases where a breach happens and the public is required to be notified as stated by the law, the business may lose customers and maybe even work morale among employees. A good cybersecurity system ensures it doesn’t come to that.
2. Automating parts of the security process
Another way of streamlining the security process in an organization is to automate the most repetitive tasks meaningfully rather than have someone operate the station at all times.
For instance, having RFID passes on the premises or, if affordable, biological scanners like fingerprint readers make accessing the premises a whole lot more secure.
This leads to recovery if time and, subsequently, an uptick in productivity. Automating access to certain computer records so they can be recovered remotely, as another example, wouldn’t need a person to be physically there or even handing out sensitive passwords and access codes.
3. Keep an eye on how the internet is being used
Workers visiting unproductive websites during working hours is one of the main ways in which productivity is usually wasted.
To prevent this, access to certain distracting websites including social media sites can either be completely restricted or limited. This can end up saving huge swathes of employee productivity time and redirect it instead to their job.
It works both ways, too. Management has also been known to rather spend time on Twitter than properly oversee employees. With more stringent measures, not even they can be let off the hook for being unproductive.
4. Let employees use VPNs
A growing trend in the industry today is decentralization of the workforce. Management jobs have largely been unaffected, but lower positions are increasingly relying on workers from abroad to offer their services.
In this case, a VPN would be a great way to either allow employees to work at home or have remote employees under the same roof as others in the business.
Since most business’ networks don’t connect to the open internet, relying on an intranet instead, a VPN that offers access to company resources would be invaluable. External shareholders can also rely on the same mechanism to access business documents safely without having physical access.
5. Have a Backup Plan
Once you have a clear mapping of your company data, start backing it up and protecting it. The employees who have access to it, the storage location, and the cloud integration, should all be mapped and defined in manuals with access to every employee of the company so that unwanted access takes place.
Nothing is more frightening than losing all the sensitive business data to a data breach. Therefore, a well-laid out data backup plan should be the prime responsibility of the IT team and the top management of the company.
Effective disaster recovery solutions are there and they might help you to get into business quickly but that should always be your plan B. Your plan A should remain to back-up the data and protecting it optimally. against a ransomware-type attack.
6. Use Two-Factor Authentication
Two-factor authentication, 2FA, is a security method where users have to take the extra step of somehow confirming their identities before being allowed access. A one0time token is either sent to your phone or you enter it from an authenticator app, and you're in. It’s an added layer of security that has proven quite thick against penetration.
If properly implemented, 2FA is near impenetrable. In organizations, it should always be used in systems that store crucially sensitive information. This will save you the headache of dealing with the fallout later.
7. Keep all your software updated
Finally, a chain is only as strong as its weakest link. The same remains true for all cybersecurity systems. Before an unauthorized party gains access to your data, they need to find a vulnerability they can exploit. These are usually easier to find in older versions of software. Newer versions usually have the bugs patched.
This is especially true for operating systems and other critical user-facing software like web servers. Third-party vendors usually regularly offer system updates, of which it’s recommended you should download as soon as possible. There’s nothing better than going about your day knowing a huge security hole in your system has been sealed.
Cybersecurity is always going to be an important part of life in any organization. As the world grows more dependent on data, and we hail the modern marvel that has been hyped to be 5G, we should also be prepared and frame a robust structure for cyber risk management. Your systems are only going to be as secure as your team can make them, so they should be trained on how to detect and avoid increasingly more common social engineering.
Cathy Baylis is a freelance content writer and proofreader who currently works as a team leader for premium online writing services australianessays.org/ and assignmentman.co.uk/ . Writing is not only her hobby but profession at the same time. She loves sharing her interests with readers, and she has something to say, for sure.